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Clear stock warnings on a batch

Each stock warning on a batch names what is missing. Link a purchase, add a Bill of Materials or package type, or confirm the count to clear it, or resolve an ingredient warning with a note.

A batch shows a stock warning when FourFoxes could not draw its ingredients or packaging the way its Bill of Materials says. Most warnings clear once you add the missing piece: link a purchase, add a Bill of Materials or a package type, or confirm a count. When there is no purchase to link, resolve the warning with a note instead. Every role, Production Team included, can link purchases, write notes, and confirm counts on a batch.

Where the warnings show

Open the batch. Ingredient warnings sit in a yellow box on the Linked Ingredient Purchases card, with any notes listed under it. Packaging warnings sit at the top of the Packaging Runs card.

What each warning means and what clears it

  • No purchase linked: Garlic. That ingredient is on the batch's Bill of Materials, but no purchase of it is linked, so none of it was drawn. Link a purchase of that ingredient (see Link ingredient lots to a batch), or resolve it with a note.
  • Overdrawn: … is below zero. A purchase linked to this batch has gone below zero. The warning names every batch that drew from it. To clear it, do one of these:
    • Link another purchase of the same ingredient. FourFoxes draws the older linked purchases first, up to what they hold, and the newest takes the rest.
    • Count the purchase in a stock take. A count of 0 or more clears the warning on every batch that drew from it.
    • Resolve it with a note. The note covers only that purchase.
  • No Bill of Materials: stock not drawn. The product has no active Bill of Materials with a yield in the same kind of unit as the batch size (weight or volume), so no ingredient stock was drawn. An Admin or Owner adds one (see Build a bill of materials). Once it is active, batches that have linked purchases but have not drawn yet draw from them.
  • Batch size unit (…) does not match the Bill of Materials yield unit (…): stock not drawn. The batch size is by weight and the Bill of Materials yield is by volume, or the other way round. Correct the size on Edit Batch, or add a Bill of Materials with a yield in the batch's unit.
  • Count estimated from batch size, not checked. The packaging count was saved exactly as FourFoxes estimated it (batch size divided by fill size). Check what you actually filled, then click Confirm count. Confirming changes no stock. If the real count is different, a Member, Admin, or Owner deletes the run on Packaging Runs and adds it again with the right count.
  • No container set up: packaging stock not drawn. The batch has a packaging date but no packaging run, and your account has no active package type. Add a package type (see Set up package, closure, and label types), then add a run on Packaging Runs so bottles, caps, and labels are drawn.

Two labels look similar but are not warnings, and there is nothing to clear:

  • Recorded before stock tracking marks an older batch that has no linked purchases. It hides No purchase linked, No Bill of Materials, No container set up, and Count estimated. If you link a purchase, the label goes away, the batch draws stock like any other, and those warnings can then appear.
  • Imported batch, no stock drawn marks a batch from the spreadsheet importer. It never draws stock, even when you link a purchase, but linked purchases still appear in the recall trace.

Resolve a warning with a note

Use a note when the ingredient did not come from a purchase you recorded, for example a farmers market buy or a lost receipt. Only No purchase linked and Overdrawn warnings take a note.

  1. On the batch page, click Resolve with a note next to the warning.
  2. Answer Where did this ingredient come from? in up to 500 characters.
  3. Click Save note. You return to the batch page with Note saved.
Stock warnings on a batch page Two cards from a batch page. The Linked Ingredient Purchases card shows a No purchase linked warning and an Overdrawn warning, each with a Resolve with a note link, then a saved note for sea salt and one linked purchase. The Packaging Runs card shows the warning Count estimated from batch size, not checked, with a Confirm count button. Linked Ingredient Purchases Bill of Materials: 20 L (v2) No purchase linked: Garlic, peeled Resolve with a note Overdrawn: Habanero peppers from purchase Ridge Pepper Co. - 2026-10-14 is below zero. Drawn by Smoked Habanero #1027, Smoked Habanero #1031; link another purchase or add a note. Resolve with a note 1 Sea salt: Bought at the farmers market, receipt lost. (Sam Ortiz, 10/16/2026) Ridge Pepper Co. 10/14/2026 Packaging Runs Packaging Runs Count estimated from batch size, not checked. Confirm count 2 Runs: 1Total units: 96
Resolve a warning with a note when there is no purchase to link (1). Confirm a checked count (2).

The note clears only that warning. It does not change stock. It is listed under the warnings with its author and date, and the recall trace shows it as the reason for the gap. A note on an overdrawn purchase also clears that purchase's warning on its purchase page. If the warning went away while you were writing, you see This warning is no longer on the batch. and nothing is saved.

Link the purchase when you have one

A note explains a gap. It does not draw stock or cost the ingredient. If the ingredient came from a purchase you recorded, link that purchase instead, so the stock, the batch cost, and the recall trace are all right.

Why a warning can come back

Changing a batch's size, product, or packaging date, on Edit Batch or a packaging screen, redraws its ingredient stock. A size or product change also picks the Bill of Materials again. After the redraw:

  • If the batch now draws a different amount from a purchase, an Overdrawn note for that purchase reopens. The warning returns with your old note listed under it. Click Resolve with a note again; the box starts with your old text.
  • A No purchase linked note stays in place.
  • A new product or Bill of Materials can raise warnings for ingredients the old one did not have.

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