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Record a packaging purchase

Record each packaging order with its line items and costs. FourFoxes tracks what remains and warns when stock runs low.

A packaging purchase records an order of containers, closures, labels, or packaging supplies such as case boxes and shrink-wrap, with quantities and costs. It is what gives FourFoxes a packaging stock count to track.

  1. Open Supply Chain, then Packaging Purchases, and click Record purchase.
  2. Pick the Supplier, set the Purchase Date, and add the Invoice/PO Number and Shipping Cost ($) if you have them.
  3. On each line, pick the Item. The list groups your Containers, Closures, Labels, and Packaging supplies. Then enter the Quantity and Unit Cost ($). A line can use a Custom Description instead, but custom lines are not tracked as stock. Click Add Line Item for each extra line.
  4. Click Record Purchase.

Labels you want counted as stock belong here, under Labels in the Item list. The separate Labeling Purchases page keeps a record of label orders, but packaging runs and the Stock Take sheet do not draw from it or count it.

How stock is tracked. Each line carries a remaining count: quantity bought minus quantity used. Every account draws packaging stock when a batch is packaged. Each packaging run takes one container per unit filled, plus the matching closures and labels from the batch's bill of materials. Stock comes from the oldest purchase first. If stock runs short, the newest purchase takes the shortfall and goes below zero. A shortfall never blocks a batch from saving. Deleting a packaging run returns its containers, closures, and labels to the purchases they came from. Packaging supplies are not drawn by packaging runs; their stock changes only through purchases and Stock Take, and each supply's page shows its stock on hand and average unit cost.

The Inventory Dashboard marks a line Depleted at zero or below and Low stock at 25 units or fewer, so shortages surface before they block a run. To fix a count after a physical count, use Stock Take or an inventory adjustment.

Anyone except Production Team can record purchases. Deleting a purchase requires the Admin role.

Add Packaging Purchase form The Add Packaging Purchase form. Purchase Information holds the supplier, purchase date, invoice or PO number and shipping cost. Under Line Items, one line has a woozy bottle picked in the Item list, with the line's Remove button joined to the right end of that list, a quantity of 288 and a unit cost of 0.62, and an Add Line Item button sits above it. Record Purchase is at the bottom. Add Packaging Purchase Record purchase details and line items for packaging inventory tracking. Purchase Information Supplier * Coastal Glass Purchase Date * 10/14/2026 Invoice/PO Number (optional) INV-55812 Shipping Cost ($) (optional) 0.00 (optional) 2 Line Items Add the containers, closures and labels included in this purchase. + Add Line Item Item (optional) Woozy Bottle — 5 fl oz Remove 3 Custom Description (optional) Or enter custom description Quantity * Unit Cost ($) * Quantity Used (optional) 288 0.62 0 Record Purchase Cancel 4
Add Packaging Purchase: one Item list covers containers, closures and labels.
Packaging draws need a bill of materials

Packaging is only drawn when the batch has a bill of materials. No BOM, no draw. Closures and labels are drawn only when they are on its packaging lines. You can still correct stock by hand with Stock Take or an inventory adjustment.

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