Inspectors usually want to see four things. Each one maps to a record FourFoxes already keeps.
- Monitoring logs for each CCP, with corrective actions. Export the master log or a per-CCP log from HACCP Reports. Deviations show the corrective action next to the reading.
- Calibration records. Every accuracy check and calibration is logged per instrument, with who logged it. Export them as PDF or CSV from the Calibration page.
- Supplier and lot records. Ingredient purchases record the supplier, the date, and each lot's supplier lot number and expiration date. Each purchase has a printable record.
- Proof you can trace. Run a recall trace from any batch or purchase and export it. Many auditors ask you to demonstrate a trace live.
How retention works
- Monitoring records and calibration records cannot be edited or deleted after submission. What was logged is what you show.
- Batches cannot be deleted. A batch page keeps a change history showing who edited what, and when.
- Generated report files expire after 24 hours, but the underlying records stay. Export fresh copies whenever you need them.
Take everything with you
Admins can download the whole account as a ZIP of CSV files: batches, products, CCP records, calibration records, ingredients, purchases, suppliers, and team members. Open Account Team, find the Export data card, and click Download export. Exports are limited to five per hour.
[facsimile candidate: Export data card on the Account Team page]
Do a dry run
Before the audit, open the master log for the inspection window and run one recall trace. The trace page counts its own data gaps, so you learn what is missing while there is still time to fix it.
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