Every time you retype a lot code, you get another chance to get it wrong.
Duplicate entry is where batch records drift. Enter an ingredient lot once at purchase, and make the link to each batch on purpose.
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Your scheduled process names the critical factors. Your batch record is the proof you hit them.
Your scheduled process names the critical factors once. FDA requires batch records that prove you hit them on every lot, reviewed and kept for three years.
Before the first batch: ask what you forgot
At Off The Deck Hot Sauce, our key ingredients need 24 hours' notice, so we plan a week at a time. Here are the five questions to answer before the first batch, and the sixth one that catches what the plan missed.
Your busy season is when the records slip
At two batches a day, memory holds your records together. At six batches across two shifts with a new hire on the line, it runs out of room, and the records are the first thing to slip. How to build logging that survives your busy season, in the quiet week before it hits.
The paperwork is the line between a hobby and a real business
At one person and one product, a binder is a fine traceability system. The day a buyer, a lender, or an auditor asks to see your records, it stops being enough. Why the records you keep are what get a small food brand taken seriously as it grows.