Skip to main content

Record an ingredient purchase

Add the purchase under Purchasing, one line per ingredient lot, with the supplier lot number and expiration date on each line.

An ingredient purchase is one receiving event: a supplier, a date, and the lots you took in.

Before your first purchase, set up the pieces it refers to:

  • Suppliers (in the account menu, under Sourcing): name, type, and contact details.
  • Ingredients (in the account menu, under Sourcing): name and unit of measure.

Then record the purchase:

  1. Open Supply Chain, then Ingredient Purchases, and click Add Ingredient Purchase.
  2. Pick the Supplier, set the Procurement date, and rate the Overall quality.
  3. Add one line per ingredient lot: the ingredient, quantity, price per unit, quality, Expiration Date, and Supplier Lot #. Click Add Ingredient for more lines.
  4. Click Save Ingredient Purchase.

[facsimile candidate: Add Ingredient Purchase form with item lines]

Each line becomes a lot FourFoxes can trace and count. Expiration dates feed the FEFO dashboard, which shows lots to use first. The purchase's Print page includes a QR code; that code is how you link the purchase to batches from the floor.

Ingredient tracking is included in the Professional plan and above. Trial accounts have full access.

Always enter the supplier lot number

The supplier lot number is what connects your records to your supplier's records in a recall. A trace with a missing lot number is flagged as a data gap.

Related